Frequently Asked Questions

Payments made for any summer youth session (including the deposit) may be transferred to another summer youth session within the same account as long as both sessions are within the same summer.

For transferring payments for any other session type, please reach out to us at clvfinance@cord.edu.

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Yes! Payments made by ACH transfer (eCheck) are free and draw the funds directly from your bank account. Paying by ACH is faster and more secure than mailing a check.

529 plans can generally be used to cover the beneficiary’s tuition for CLV’s credit programs, but not on its non-credit offerings. The current split on CLV’s residential program fees is that 70% is earmarked toward tuition, while the remaining 30% is for room and board.

Please be aware that distinctions may exist between federal and state tax laws. Please consult with a tax advisor on any and all particulars regarding your specific case.

With dependent care expenses, it ultimately comes down to what the IRS determines is an eligible work-related expense. In its Publication 503, the IRS includes a section on camp expenses. Whereas the IRS notes that the cost of sending a child to a day camp may be a work-related expense, the IRS has this guidance about overnight camps:

“The cost of sending your child to an overnight camp isn't considered a work-related expense.”

Concordia Language Villages is able to authorize documentation for day camp expenses, but not for overnight programs or any portion of an overnight program.

Please provide your child with a prepaid Visa, Discover or MasterCard for potential airline fees and meals while waiting at airport for departure. Please pay for all applicable baggage fees prior to our child's departure. If you have paid the baggage and unaccompanied minor fees for the return flight, please include the payment receipt with your villager's travel documents.

Once your request has been received we will post to your account in 10 business days.

To see the status of your account at any time, please log in to the registration system. 

Funds for your villager to use on site will now be deposited online into their villager's Camp Store account through UltraCamp. Follow these steps to deposit money to your villager’s Camp Store Account:

1. Log-in to your Concordia Language Villages Account.

2. Click on the 3 bars to the left of "Reservations."

3. In the drop down menu, select ‘Camp Store’ and then "Store Deposits".

4. You can choose to have the remaining balance donated to Concordia Language Villages, refunded to the original method of payment or left in your account to be used towards future registrations. PLEASE NOTE: If you have an outstanding registration balance on your account, any unspent Camp Store funds will be applied there first.

When do transportation charges hit my account?

Please do not bring cash to camp, beyond what is necessary for travel. Villagers will have a daily opportunity to purchase items in our village stores. Spending money must be deposited electronically to their Camp Store account prior to arrival. Families may not send cash or check to camp. The amount of money needed should be based on the length of stay, villager’s activities and your budget. T-shirts are priced at $5 to $30, sweatshirts at $30 to $65, and $20-$25 per week for snacks is sufficient. Please note, snacks are provided daily through our culinary department as part of our comprehensive meal service. Snacks for purchase at the store are additional.

Transportation services incur additional charges. We do not provide notebooks, pens or paper; you are advised to bring your own study materials. Bedding and towels are not included.

Our sessions include housing (bedding is not included), meals, activities, instruction and instruction materials. Limited dictionaries and basic textbooks are available.

Monthly installments are accepted for summer youth programs only. During registration, the monthly installment option is available. If you wish to add/remove monthly installments after registration is complete, please contact the Finance Office at (218) 299-4350.

Our financial policies are strictly applied to ensure our ability to continue our mission and programs. The registration fee offsets some but not all of the fixed and unrecoverable expenses we incur to plan and prepare to offer a program, and is refundable within 72 hours from the date of registration.

Prior to 90 days from your session start date: If cancellation is received prior to 90 days ahead of the session start date, a 100 percent (100%) refund of paid tuition and transportation fees, less the non-refundable registration and processing fees, will be processed. Upon cancellation, all discounts and scholarships will be forfeited.

At 90 days prior to your session start date: 50% of the total session fees are due and become non-refundable.  If registering less than 90 days prior to the session start date, payment of 50% of the total session fees is required at the time of registration and is non-refundable.

One month prior to your session start date: All session fees must be paid in full and become non-refundable.  If registering less one month prior to the session start date, full payment is required at the time of registration and is non-refundable. If the pay in full date falls on a weekend, payment is expected on Monday after that date. 

Less than one month from your session start date: If a cancellation is received less than 30 days prior to the session start date, no refunds will be given for paid tuition, but fees for any unused transportation may be eligible for a refund. Villagers who do not report to a session will not receive a tuition refund.

Less than 5 days prior to arrival or departure: Transportation fees are non-refundable.

CANCELLATION/INTERRUPTION INSURANCE (Summer youth programs only): The Travel/Camper Protection Plan for summer youth programs is available for purchase during the online registration process and if purchased, may protect up to the full cost of your session, and includes a variety of other benefits should the need arise. This insurance is offered through Travel Insured International and is not directly affiliated with Concordia Language Villages. If you have questions regarding claims, please call Travel Insured at (844) 440-8113.

Payment in full is required no later than 30 days prior to start of session. Registrations that take place after payment in full date must be paid in full at the time of registration. Cancellations and registrations are considered received in our office by referring to the postmark date or timestamp of your email or phone call. Registration fees are non-refundable.

Once your request has been received we will post to your account in 10 business days.

Please provide your child with a prepaid Visa, Discover or MasterCard for potential airline fees and meals while waiting at airport for departure. Please pay for all applicable baggage fees prior to our child's departure. If you have paid the baggage and unaccompanied minor fees for the return flight, please include the payment receipt with your villager's travel documents.

We're happy to assist summer youth overnight villagers with getting to their village. All summer programs require a transportation form to indicate how your villager will be arriving and departing from the program. This form is found in the Document Center of your account and will be available in April. You must complete this form to secure your service no later than three weeks prior to the beginning of your session. You can find details about our travel options on our website. For family and adult programs, most participants drive to our sites in private vehicles. For a fee, limited transportation options may be available from the nearest regional airport. For questions, please contact our Transportation team at viltrans@cord.edu.

Drop-off and pick-up is at the designated Village check-in point (follow the signs). Day camps run Monday-Friday from 9 a.m. - 5 p.m.

Check-in takes place from 2-4:30 p.m. Prior to the Village opening, our staff is using every moment to prepare, so early arrivals cannot be accommodated.

The closing program begins at 10 a.m. Parents may arrive on-site at 9:30 a.m. If parents are late arriving for pick-up, staff will attempt to contact parents first and then the emergency numbers provided.