Passsport Fund | Concordia Language Villages

Passport Fund

1. Passport Fund Application 

When is the deadline for the Passport Fund Scholarship application?
Applications for the summer of 2020 are now open. We will accept applications on a rolling basis until one week prior to a session start date through the end of summer 2020.

Who is eligible?
Scholarships are available for Youth Residential & Virtual Village sessions. We prioritize awarding to families with Adjusted Gross Incomes of $60,000 or less. Sometimes our volume of applications is high enough that we are not able to award to everyone who would otherwise qualify for a scholarship. It never hurts to apply as funds available vary based on the language program chosen.

Adult sessions are not eligible for Passport Fund scholarships.      

How do I apply?
You will need to register for a session and complete the application found in the Forms and Documents section of the parent portal. For more detail, follow steps in this guide or watch this video: 

Can I pay a reduced deposit?
Yes, see the chart below. You will not be able to complete the reduced payment online as the system defaults to a $300 deposit. Please mail a check or call 800-222-4750 ext. 1 with payment information.

One-Week Session Two-Week Session Four/Five-Week Session
$50 $175 $300

The application will be located in the Forms and Documents of your page of your MyVillage account once you register for a session. Make sure you are selecting Season 2020 if you are a returning villager. Click on Scholarship Application Request Form, check and submit. You will now have access to the scholarship application forms. The forms can be completed all at once or you may work on them individually. No exceptions will be made for incomplete applications. 

We strongly suggest that you use the online application process. It is easy to complete, you are able to see what has been completed and what needs to be finished. We are able to send reminders to people who have not completed each form, allowing us to help you stay on task. If you are absolutely unable to complete the application online, please print out the paper scholarship application and registration form.  Complete and return all documents in one envelope. Envelopes must be postmarked no later than February 20, 2019.  Please send an email to to check to make sure we received the application.

The information provided with the scholarship application will be kept completely confidential. It will only be reviewed by the members of the scholarship committee of the Concordia Language Villages. 

Can I fill out a paper copy (parent)?
We strongly suggest that you use the online application process. If you have questions about the application process, we recommend the video above, or you can call our office at 218-299-3699 for assistance. If you are absolutely unable to complete the application online, you may fill out a paper application. Please email for a copy of the application, or call 218-299-3699 to request an application by mail.

Can I fill out a paper copy (group/student coordinator)?
Yes! If you are with an organization that sends a student or groups of students, please email for a scholarship form for your group.

I have more questions. Who should I contact?
For scholarship questions, please email For payment questions, please email

2. Passport Fund Awards

When will I know if I have been awarded a scholarship?
We will send out award letters approximately one week following the submission of a complete application. The letter will include the following information: 1) if you have or have not been awarded a gift, 2) the amount of the gift and 3) a return form to accept or decline the award.

What do I do if I am not awarded a scholarship?
We hope you are still able to join us at camp!

If you are unable to attend due to financial reasons, please see if there are additional scholarship opportunities for the language you are attending, or you could consider switching to a language with more scholarship funding available. Generally speaking, we have the most scholarship funding in Arabic, Danish, Finnish, German, Korean, Norwegian, and Swedish.

If a shorter camp session would be more affordable, you can contact our Registration office at to discuss changing sessions. The money you have already paid is transferable to a different session within the same summer, or to an immediate family member if that person is attending during the same summer.

We offer monthly payment plans through our Finance department.

The final option would be to cancel your registration. If you cancel within two weeks of notification of your scholarship award, your deposit, and any payments you have made, will be fully refunded. Any cancellations after the deadline will be subject to our cancellation policies.

What if I am unable to attend the session that I have received the scholarship for? Is the scholarship transferable?
Scholarships are non-transferable. This includes transferring scholarships between languages, between years, and between family members. Some scholarships can be transferred between sessions in the same language during the same summer. Please contact to discuss your options if you must change sessions.

Can I receive a full scholarship through the Passport Fund?
No. It is our policy to award no more than 90% of the cost of the tuition.

How much money is awarded for a scholarship?
A typical scholarship covers no more than 30% of the cost of tuition. As this summer is a unique situation, we have had a greater amount of larger awards. For more detailed information, please contact

Who awards Passport Fund scholarships and how do you decide?
Scholarship applications are reviewed by the Concordia Language Villages scholarship committee. Information provided with your application will be kept completely confidential.

Passport Fund scholarships are based on financial need, determined by looking at the family size and adjusted gross income. Special circumstances are also noted. Typically, families with an AGI of $60,000 or less are considered first.

How do I increase my chances of being awarded a Passport Fund Scholarship?

Read and follow the application guidelines carefully. Consider languages with smaller programs or more funding, such as Arabic, Danish, Finnish, German, Korean, Norwegian or Swedish. If you received a scholarship last year, make sure you've sent us a thank you letter!

3. Other Questions

Are there scholarships available other than Passport Fund Scholarships?

There are additional language-specific scholarships available. View a list of additional scholarships.