Registration Waiver

By signing and dating this waiver, the signer understands and agrees with the Concordia Language Villages registration and cancellation policies below. Concordia Language Villages reserves the right at any time to alter the terms and regulations and other conditions stated below, within the Handbook and within other literature printed by Concordia Language Villages.

Please print a copy of this waiver for your records. 

Program Readiness:

Given our mission and the program that has been designed to support that mission, a villager should be able to:

For Youth Programs:

Meet his/her personal needs such as getting dressed, showering and eating;
Move independently from place to place; and
Effectively interact in our group-based and community-living environment.

These developmental markers are critical to the villager experience. Villagers in residential programs will share a bedroom with several other people of similar age and biological sex and be expected to effectively interact with others to accomplish a variety of program goals, from establishing cabin rules to creating skits to maintaining emotional resilience in our language immersion setting. 

For Adult Programs:

Meet his/her personal needs;
Move independently from place to place; and
Effectively interact in our group-based and community-living environment.

These functional skills are critical to an adult’s experience at the Language Villages. Bedroom areas may be shared and bathrooms typically are. In addition, adults interact with one another to accomplish a variety of program goals. Should there be a question about a person’s ability to meet these expectations, please call our Registration desk or Health Services office.

The villager experience is based on a communal living environment with shared bathroom and shower facilities. Therefore, with the exception of family programs when family groups share living spaces and adult programs, where couples may be housed with other couples, villagers are housed only in same biological sex groupings. Please contact our Summer Programs, Year Round Programs or Health Services office if you would like to discuss concerns with us.   

Health Concerns:

Eating culturally authentic foods is an essential element of a Language Villages immersion experience. Some of these foods contain items to which a person may be allergic; consequently, our program is not appropriate for people whose food allergy is so sensitive that being around others eating that item triggers anaphylaxis. We are not able to guarantee an environment that is free of aerosolized allergens.   Please contact our Health Services office to address specific concerns or questions regarding allergies before registering at 218-586-8771 or samunds6@cord.edu.

Our program may not be a good fit for some people with a mental/emotional health diagnosis, especially those needing time alone (away from others). The Language Villages is not a therapeutic program; it’s a busy, fun, noisy environment from start to finish. If you have a concern, please contact our Health Services office prior to registering.

For villagers enrolled in Summer Programs (June – August): Villager Health Forms must be completed and returned to our Health Services office by May 1. Or, for late enrollments, 3 weeks prior to the session.  Information is shared with staff only on a need-to-know basis. Villagers are expected to arrive healthy and able to participate. We reserve the right not to admit a person who poses a communicable illness threat. 

Payments, Cancellations and Refunds (Summer Programs Only)

Before December 1, 100 percent of all payments, including session deposits, are refundable. After December 1, all session deposits are non-refundable. All sessions must be paid by June 1. If registered after June 1, full payment is required at the time of registration.

Cancellations and registrations are considered received in our office by referring to the postmark date or timestamp of your fax or e-mail.

AFTER DECEMBER: If cancellation is made after December 1, the session deposit is non-refundable and will be forfeited.

DECEMBER 1 - APRIL 30: If cancellation is made between December 1 and April 30, a refund of the paid tuition and transportation fees will be given, minus the non-refundable session deposit.

PRIOR TO May 1: If cancellation is received prior to May 1, a full refund will be given minus the non-refundable deposit.

MAY 1 - MAY 31: If a cancellation is made between May 1 and May 31, a refund will be made for 50 percent of the paid tuition and transportation fees, minus the non-refundable deposit. Upon cancellation all discounts will be forfeited. All remaining tuition and transportation balances will still be due.

JUNE 1 AND AFTER: If a cancellation is received on or after June 1, no refunds will be given. Villagers who do not report to a session will not receive a refund. No tuition adjustment is made for late arrival, early departure or dismissal from camp. A $25 transfer fee will be charged for all session changes made June 1 and after.

Any credit balance under $5 will not be refunded unless specifically requested. If you have a dispute regarding the cancellation policy, contact the Concordia Language Villages Registration Office within 30 days of your session cancellation.

Villagers sent home due to disciplinary reasons, homesickness or inability to manage pre-existing medical, mental, emotional or social health conditions will not receive a refund.

We reserve the right to cancel or withdraw any program without notice. Concordia Language Villages is not responsible for costs incurred by a participant in preparing for a program that has been altered or cancelled. 

Cancellation/Interruption Insurance for Summer Programs Only:

Concordia Language Villages partners with Trip Mate to supply a unique comprehensive protection plan for participants and their families, which we stronly recommend due to the uncertainty associated with scheduled travel and our limited ability to provide refunds after May 1. The Protection Plan provides coverage for program cancellation or interruption, medical expenses/emergency assistance and damaged, lost or stolen baggage while staying competitively priced. For more information please email clvregister@cord.edu