Scholarship FAQ

  1.  When is the deadline for the Passport Fund Scholarship application?

The scholarship application deadline is Wednesday, February 21, 2018. Applications for the summer of 2018 will be available in December, 2017.

  1. How do I apply?

You will need to complete the following steps. All steps must be completed in order to be eligible for a scholarship. Click here for a sample printable PDF guide.

Select and register for a summer youth session online.   High School Credit Abroad and Adventure Day Camp sessions are not eligible for Passport Fund Scholarships.  You will need to pay the following minimum deposit, depending on the type of session that your child will be attending. If you are paying a reduced deposit, you will not be able to complete the payment online. Please mail a check or call 1-800-222-4750 ext. 1 with payment information.

One-Week Session Two-Week Session Four-Week Session
$125 $175 $300

Online scholarship applications will be available in December of 2017. The application will be located in the Forms and Documents of your page of your MyVillage account once you register for a session. Make sure you are selecting Season 2018 if you are a returning villager. Click on Scholarship Application Request Form, check and submit. You will now have access to the scholarship application forms. The forms can be completed all at once or you may work on them individually. They must be submitted by February 21, 2018.  No exceptions will be made for incomplete applications

We strongly suggest that you use the online application process. It is easy to complete, you are able to see what has been completed and what needs to be finished. We are able to send reminders to people who have not completed each form, allowing us to help you stay on task. If you are absolutely unable to complete the application online, please print out the paper scholarship application and registration form.  Complete and return all documents in one envelope. Envelopes must be postmarked no later than February 21, 2018.  Please send an email to to check to make sure we received the application.

The information provided with the scholarship application will be kept completely confidential. It will only be reviewed by the members of the scholarship committee of the Concordia Language Villages.

  1. When will I know if I have been awarded a scholarship?

Award letters will be mailed by April 2. The letter will include the following information: 1) if you have or have not been awarded a gift, 2) the amount of the gift and 3) a return form to accept or decline the award. 

  1.  When will my scholarship be applied to my account?

Scholarship awards will be applied after May 1. We must receive your Acceptance/Decline form in order to apply the award. 

  1. What do I do if I am not awarded a scholarship?

You have multiple options. If you are unable to attend due to financial reasons, you may want to pursue other scholarship opportunities listed under Additional Scholarship Options on our website. We do have a variety of scholarships connected to specific languages that you may wish to explore. 

You may want to consider attending a one-week session, if you had registered for a two or four-week session. The money you have already paid is transferrable to a different session within the same summer, or to a family member if that person is attending during the same summer.

We do offer payment plans through our Finance department. The ability to make monthly payments may make it more affordable for some families.

The final option would be to cancel your child’s registration. We do understand that the cost may not be affordable for everyone. If you do cancel within two weeks of the receipt of your award notification, we will refund all payments that have been applied for the current summer session. Any cancellations after the deadline will be subject to our cancellation policies. 

  1. What if I am unable to attend the session that I have received the scholarship for?  Is the scholarship transferrable?

Scholarships are non-transferrable. This includes transferring scholarships between languages, between years, and between family members. Some scholarships can be transferred between sessions in the same language during the same summer. Please contact to discuss your options if you must change sessions.

  1.  Can I receive a full scholarship through the Passport Fund?

No. It is our policy to award no more than 90 percent of the cost of the tuition. Transportation costs are not covered by the Passport Fund. Some outside funders have different guidelines and will award full scholarships. 

  1. How much money is awarded for a scholarship?

A typical scholarship covers no more than 30% of the cost of tuition.  However, this varies widely by language.  

  1. Who awards Passport Fund scholarships and how do you decide?

Passport Fund scholarships are based on financial need. Need is determined through a calculation that considers family size and adjusted gross income (AGI). Special circumstances are also noted. Typically, families with an AGI of $60,000 or less are considered first. An awarding committee meets in March and discusses each individual application.

  1. Are there scholarships available other than Passport Fund Scholarships?

There are additional language specific scholarships available. Some of these scholarships are offered through third-partners such as the Sons of Norway and the Salolampi Foundation. View a list of additional scholarships.

  1. How do I increase my chances of being awarded a Passport Fund Scholarship?

Read and follow the application guidelines carefully. In your essay, indicate how much money you need. You are more likely to receive a $500 scholarship than a $1,500 scholarship. Consider languages with smaller programs such as Arabic, Swedish, Finnish or Korean. If you received a scholarship last year, make sure you’ve sent us your thank you letter.

  1. Why am I having trouble submitting my online application?

Many students are applying to our scholarships simultaneously. Our best advice is that you submit your application early to avoid service disruptions due to high traffic. You may consider submitting your application in the early morning or late evening to avoid periods of high web traffic. Please note that there are no exceptions to the application deadline.

  1. If I have a question that is not answered on the website, where can I look?
    - For scholarships questions, please email
    - For registration questions, please email
    - For payment questions, please email
    - For transportation questions, please email
  2.  How can I contribute to the Passport Fund Scholarship?

Donations can be made by going to Gifts can be made through individual giving, capital fund giving, planned giving, and corporate and foundation giving. Thank you for your generosity.

  1. Can I work at camp to subsidize my child's attendance?  

Every summer we hire parents to help us in a variety of positions; in exchange, a discount is deducted from your child’s tuition. If you would like to be considered for a position, you should apply immediately by filling out an employment application. Applying does not guarantee employment. Below is our summer seasonal staff tuition discount table. 

Summer Season Staff Tuition Discount  
Year 1 of Employment 0% Discount on Tuition Costs
Year 2 of Employment 20% Discount on Tuition Costs
Year 3 of Employment 30% Discount on Tuition Costs
Year 4 of Employment 40% Discount on Tuition Costs
Year 5 of Employment 50% Discount on Tuition Costs
Year 6 of Employment 60% Discount on Tuition Costs
Year 7 of Employment 70% Discount on Tuition Costs
Year 8 of Employment 80% Discount on Tuition Costs
Year 9 of Employment 90% Discount on Tuition Costs