Reservations for Village Weekends | Concordia Language Villages

Reservations for Village Weekends

Registration and payment for individual students will take place after we have confirmed your class reservation for the date and session you request.No deposit required until we confirm your reservation dates!

1. Request for Reservation

Registration and payment for individual students will take place after we have confirmed your class reservation for the date and session you request. Please begin the reservation process by using our online Request for Reservation form.

In the spring, reservations will be accepted only for fall programs (October, November, December). Reservations will be accepted for later programs beginning Tuesday, October 19 at 8 a.m. Central time. Your spaces will be held for three weeks after you submit the Request for Reservation form.

Reservation Assistance
: (800) 450-2214

2. Confirmation of Reservation

After we receive the Request for Reservation form, we will fax or email a Confirmation of Reservation to your school, indicating which program(first choice or second choice) is available, the number of spaces that have been reserved, and the deadline for receipt of student registrations and deposits. Registration packets will be emailed to you upon confirmation of your Request for Reservation.

3. Registrations and Deposits

Registrations and deposits will not be accepted without a confirmed reservation unless there is unreserved space in the program. Reservations will expire on the registration deadline date stated on your Confirmation of Reservation. Please do not collect money from your students until you receive the registration packets.


If you reserve in the spring for a fall program, a registration packet will be emailed to you 12 weeks before your trip. Otherwise, it will be emailed to you when we confirm to you that we've received your Request for Reservation. We must receive a completed registration form and payment by the registration deadline to confirm your enrollment.


A non-refundable registration fee is required with each group registration. The balance of tuition and transportation payments due must be received in our Bemidji office 30 days before the start of the program. Checks should be made payable to Concordia Language Villages and indicate students' names on the memo lines. Do not send cash.

Chaperones/Bus Drivers

Please provide us with the name(s) and gender(s) of your chaperone(s) on the chaperone registration form. In addition, please include bus drivers if they will be staying onsite.

Additions, Cancellations and Refunds

Please report registration changes in writing to the Village Weekends registration coordinator as soon as possible. Most programs have waiting lists of students who would like to attend.

Full payment should accompany the registration for villagers added fewer than 30 days before the program.

Additional participants must be approved by the Village Weekends office (Bemidji). Due to housing and transportation constraints, additional participants may not be accepted.

Cancellation Policy
Cancellations must be reported to our Bemidji office by letter, e-mail, fax or phone. We will confirm with the Lead Teacher that the cancellation information was received. If we receive a cancellation:

  • 15 days or more before the start of a program: all payments, less the non-refundable deposit, will be refunded. Notification of cancellation must be received by close of business (4:30 p.m. Central time).
  • 14 days or less before the program: no fees will be returned.

Weather-Related Cancellations
If Concordia Language Villages cancels the weekend program, all payments will be refunded less the deposits. If a group decides on its own it is unable to attend due to weather, payment will be refunded, less the $50 non-refundable registration fee and up to 50% of the Concordia Language Villages’ charter transportation expenses.

Refunds will be processed within 60 days once issued. Unless otherwise specified, all refunds will be made payable and returned to the original source of payment.


Concordia Language Villages
Village Weekends Office